Duties of the Auditor
Top Navigation 1
  Text Mode     Graphic Mode  
Banner
Top Navigation 2
Left Navigation
Left Content
Skip Navigation Links
EnglishExpand English
Home
Duties of the Auditor
Staff
Voter Registration Challenges
Left Content
Klickitat County Auditor > Duties of the Auditor
  Text Mode     Graphic Mode  

Auditor Duties

County Auditor

(As taken from the Washington Association of County Official�s Website)

The duties and responsibilities of the county auditor cover a large and varied field, from recording deeds and other instruments, to serving as the county�s chief ex-officio supervisor of all elections. These duties each require knowledge in many different areas so that the office can be run efficiently and effectively.

The major duties of the auditor have been listed by breaking the office down into its major sections:

Recorder

Documents recorded by the auditor include, but are not limited to, deeds, real estate contracts, liens and other written instruments which are required by law to be filed in the county. The records become public upon filing and are indexed accordingly. The exact time of filing is recorded with a time stamp so that if several instruments are filed on the same day, it is easy to determine priority of a document when referring back to it. Many requests are handled by the auditor for copies of various instruments. These requests are handled expeditiously with the use of photo equipment. A small fee is charged for search of records and copies of document and, when certified by the auditor, these documents are admissible in courts of law.

Auditor

The county auditor must audit all bills approved for payment by the board of county commissioners before warrants are issued. It must be confirmed that charges are legitimate and that there are adequate funds to cover the payments in the proper departmental budgets.

Further duties of the auditor in this department include acting as disbursing officer for taxing districts, for example, a fire district. The auditor is required to keep warrant books and maintain payroll records.

The law requires the auditor to examine the county treasurer�s books each month to check for accuracy. As ex-officio supervisor of the Division of Municipal Corporations, the auditor is under direction of the chief supervisor, and is responsible for numerous reports concerning county fiscal affairs which are periodically turned over to the board of county commissioners and the State Auditor. In addition, the auditor is involved with both the preparation and administration of the county budget.

Clerk of the Board

In some counties, the auditor serves as clerk of the board of county commissioners, making a complete record of the proceedings of each meeting held. These records contain resolutions, ordinances, claims approved for payment, decisions on bids, votes on questions submitted to the board and all official action taken by the board. A summary of these proceedings is published quarterly. All actions are indexed for quick reference of individual matters.

Licensing

Car owners should be aware of the auditor�s capacity as an agent of the Washington State Department of Licensing. This responsibility not only encompasses sale of motor vehicle licenses and collection of license fees and excise tax, but also the transfer of vehicles from one owner to another, title changes to add or delete a legal owner other than the registered owner, collection of load fees on trucks and other transactions involving motor vehicles. The auditor is also an agent for the Department of Revenue and collects sales taxes on transfers of such vehicles made between individuals. In addition, the auditor is responsible for watercraft titling and registration and issues marriage licenses, dog licenses and various miscellaneous business licenses.

Finance

In the noncharter counties, the auditor maintains a central accounting system for all of county government. This entails the control and issuance of disbursements, financial accounting and reporting, grant accounting, payroll, and fixed asset inventory. Additionally, some auditors also act as the county budget officer. The internal audit duties may also fall under the direction of the county auditor.

Elections

The auditor is the ex-officio supervisor of all primary, general and special elections for all state, county, city/town or school, hospital, fire, cemetery, water, sewer, port, park and recreation, and public utility districts. In correlation with election duties, the auditor is in charge of:

  • Providing locations for holding elections
  • Appointing precinct election officers and providing their compensation
  • Preparing ballots, voting machines or other voting devices
  • Seeing to the delivery and recovery of all election supplies
  • Publishing and posting notices of elections
  • Apportioning to state, city, county, town and district, their share of election expenses
  • Publishing a list of polling places and a sample ballot

The county canvassing board for all election returns is comprised of the county auditor, the county prosecuting attorney and the chairman of the county commissioners. The auditor works very closely with the Secretary of State and sends complete abstracts of all election results to the Secretary of State�s office in Olympia.

Voter Registration

The auditor, as the supervisor of elections, is the chief registrar of voters within the county. It is the auditor�s responsibility to close voter registration in accordance with state law, prior to each election, and to publish requisite legal notice of such impending closures.

Miscellaneous Duties

Serves as secretary of the County Finance Committee

Serves as recording officer for City Selection Committee in Air Pollution Authority Districts

Serves as member of Judicial Districting Committee



Date of Source Material: 11/28/2006
Source: Klickitat County Auditor
Link to Source: Klickitat County Auditor: brendas@co.klickitat.wa.us

Contact:
Brenda Sorensen; Auditor

205 S Columbus, MS-CH-2
Room 203
Goldendale, WA 98620
Fax: 509 773-4244
Phone: 509 773-4001
 
Right Top Content
Right Navigation
Right Middle Content
Right Image
Right Bottom Content
Footer Content
Skip Navigation Links
English
Duties of the Auditor
Elections
Archived Election Documents
2008-2013
Archived Election Results
General Election 2006 11/07/06
Primary Results - Official Results: Tuesday, September 19, 2006
Official Results Recall Mayor of White Salmon: Monday, August 28, 2006
Special Election 4/25/06: Tuesday, April 25, 2006
Special Election 02/07/2006: Tuesday, February 07, 2006
General Election, November 8, 2005: Tuesday, November 29, 2005
Governor's Mandatory Recount: Saturday, November 20, 2004
General Election 2004: Monday, November 08, 2004
Goldendale School Levy: Tuesday, April 27, 2004
Schooly Levy's: Tuesday, February 03, 2004
General Election: Tuesday, November 04, 2003
Wishram School District Primary: Tuesday, September 16, 2003
General Election (with recounts): Tuesday, November 07, 2000
Primary: Tuesday, September 19, 2000
School Levys: Tuesday, March 14, 2000
Presidential Primary: Tuesday, February 29, 2000
11/2/1999 General Election: Tuesday, November 02, 1999
Final Results for White Salmon Special Election: Tuesday, February 13, 2007
Primary: Tuesday, September 14, 2004
Election Results
Archived Election Documents
Auditor Home
Ballot Drop Box Locations
Auditors Home Page
Current Election
Elections Home Page
Candidate Information
Elections Home Page
Nonpartisan Elections
Office Descriptions
Current Election
Current Election (home)
Election Results
Offices Open for Election
Archived Election Results
Online Voter's Guide
Candidate Filings
Election Calendar
MyVote
Offices Open for Election
Online Candidate Filing
Voter Information
Voter Rights and Responsibilities
Felons and Voting Rights
County Auditor List
ID and Polling Place Accessibility
Voter with Disabilities
MilitaryandOverseasVoters
Open Access Information
Political Parties
Residency and Voting Rights
Vote by Mail FAQ
Accessible Voting
Election/Voter Links
How Can I Get My Right to Vote Back?
Klickitat County Elected Officials
Licensing
Auditor Home
Elections
Recording/Records
Press Releases
Notice of Certification for General Election: Friday, November 16, 2007
Notice of Closing for the The General Election 11/06/2007: Tuesday, September 18, 2007
Notice of August 21, 2007 Election: Monday, August 20, 2007
Notice of Closing for the 8/21/2007 Primary: Wednesday, July 18, 2007
Poll Worker Recognition Day: Wednesday, July 18, 2007
Special 3 Day Filing Period: Monday, July 16, 2007
Recording Fee Increase for 2007: Thursday, July 05, 2007
Voter Information and Special Filing Period: Tuesday, June 12, 2007
Information for Filing and Open Positions: Monday, June 04, 2007
Klickitat County is Going Vote By Mail: Monday, June 04, 2007
Information for Withdrawal of Candidacy: Monday, June 04, 2007
General Public Notice: Tuesday, May 08, 2007
Notice of Election for May 15, 2007 Special Election: Tuesday, May 08, 2007
Notice of Closing for May 15, 2007 Special Election: Wednesday, April 04, 2007
Notice of Election: Thursday, February 01, 2007
Information for White Salmon School District Voters: Tuesday, January 23, 2007
General Public Notice: Friday, January 19, 2007
Press Release Select
Press Release Select
Pioneer Center in White Salmon Deignated for Voter Reg.: Friday, December 29, 2006
Recording/Records
Auditor Home
Marriage Licenses
Staff
Voter Registration Challenges
Home
Duties of the Auditor
Staff
Voter Registration Challenges